In almost every smooth closing we see, there's a common thread: clear, timely communication. From our perspective, certain "communication loops" appear repeatedly in successful transactions. These loops don't follow a script, but they do share recognizable structures and timing.
Early in a transaction, one of the most important loops is the initial confirmation of terms and contact details. Escrow reaches out to all parties—buyers, sellers, agents, and lenders—to verify information, share expectations, and outline key milestones. When this loop is completed quickly, it sets a strong foundation for everything that follows.
Midway through the process, another critical loop often involves clarifying conditions tied to lending, HOA requirements, or additional documentation. Questions go out, answers come back, and any missing pieces are identified. When parties respond promptly and completely, the file moves forward with fewer surprises near the finish line.
As closing approaches, the communication loop tightens. Escrow coordinates final figures, confirms signing details, and syncs timing with lender funding and county recording. During this period, even small delays in replying to questions can have ripple effects, which is why you'll often see a flurry of emails and calls as everyone aligns.
We don't control what anyone says or decides within these loops—but we can observe how they function and provide visibility into the process.
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